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Hotel Reservations

801-587-1000 | 888-416-4075

Conference Services

801-587-2980 | 877-412-8159

110 South Fort Douglas Boulevard
Salt Lake City, Utah 84113-5036

Salt Lake City
Friday, May 15, 2026
05:11 AM

55°

Saturday

H: 78°
L: 51° Mostly Sunny

Sunday

H: 70°
L: 44° Mostly Sunny

Monday

H: 53°
L: 39° Showers

Tuesday

H: 58°
L: 46° Mostly Cloudy

Wednesday

H: 67°
L: 50° Partly Sunny

55°

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Conference & Event Management

Your search for conference help is over. The experienced planners at Conference & Event Management will take care of every detail necessary as we coordinate your conference, locally, nationally, or internationally. We have been offering our clients excellent value working with any budget for over 30 years, as we negotiate and partner with hotels and meeting facilities worldwide.

Our seasoned staff specializes in the following services.

Online Registration Services
Site Selection & Contract Negotiation
Facility Coordination
Speaker Management
Budgeting & Accounting
Vendor & Exhibitor Management
Entertainment & Tours
Food & Beverage Coordination
Marketing & Promotion
Consulting
Web Development

So let us manage your next event, wherever it may be. We promise to provide professional service that is second to none.

Online Registration Services

Conference & Event Management handles all details of registration for 50 to 5000 registrants. Registration forms can be received by mail, telephone, fax email, or via the Internet.

Creation and maintenance of Internet registration forms
Custom designed databases
Receipt of fees
Confirmation letters
Invoice participants
Handouts preparation
Nametags
On-site registration
Registration statistics and reports

Registration Services are available as a registration-only service or as part of a full-service contracts.

Facility Coordination

A large portion of any conference is coordination all the events that take place at the meeting venue. Pre-conference planning, on-site management, and post-conference closing are vital to the programmatic and financial success of the meeting.

Solicit bids for the site selection process
Negotiate contract
Act as liaison with site and sponsor
Provide master schedules and staging guides
Arrange lodging accommodations for participants and VIPs
Determine meal plan compatible with budget
Organize audio-visual requirements and technicians
Manage poster session and/or exhibitor sessions

Large or small, Conference and Event Management has organized hundreds of meetings in over 30 cities in the United States and Canada.

Conference & Event Management implements a master timeline for all conferences. The timeline outlines the tasks that need to be completed on a monthly and weekly basis. The unique needs of each conference are added to this comprehensive schedule. We consider regular communication with the conference sponsor and members of the planning committee essential to keep everyone updated about each facet of the conference.

Budgeting & Accounting

Conference and Event Management develops and monitors program budgets using an integrated budgeting, accounting and forecasting system. The budget is monitored on an ongoing basis to ensure expenses stay within agreed-upon amounts. Accounting statements are prepared for evaluation throughout the program planning stage and upon program completion. We:

Create budget
Purchase services and goods
Approve payment of invoices
Process and record expenses
Receive sponsorship money
Compile accounting summary
Maintain account records

Non-registration funding sources may be available for a meeting. If so, Conference and Event Management can work with grants and contracts, private industry, foundations, and non-profit organizations.

Speaker and Presenter Management

Detailed communication with speakers is essential. We will:

Invite speakers
Issue call for papers
Coordinate travel and lodging
Purchase speaker gifts
Process honoraria payments
Prepare program materials and abstract books

Vendor & Exhibitor Management

The Conference and Event Management solicits bids and negotiates contracts for all goods and services. These may include:

Printing and photocopying
Shipping and receiving
Promotional pieces
Air and ground transportation
Music and entertainment
Tours

Marketing & Promotion

Conference & Event Management coordinates promotion with marketing and communication services. Successful promotion may include the following:

Create marketing plan
Coordinate brochure copy and design
Write and organize brochure text
Distribute press releases and ads
Coordinate public relations functions

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