Summer Conference Coordinator - Summer Temp Job

The Summer Conference Coordinator are responsible for the day-to-day summer conference operations of the University of Utah. This is a live-in, temporary position during the summer months only (anticipated summer dates are May 14, 2022 through August 6, 2022). The position requires a commitment of working an average of 40 hours per week (hours per week may vary).

Summer Conference Coordinators will be paid an hourly wage of $11.00. In addition, coordinators will receive housing from May 13, 2022 through August 6, 2022 and a limited meal plan for the summer. The housing location is to be determined.

This position establishes working relationships with community partners as well as working with a team of coordinators to facilitate groups staying on campus throughout the summer. Summer Conference Coordinators report directly to the Assistant Director of Summer Conferences.

This position requires on-call duty as well as evening and weekend work. Other summer time commitments, including classes and university sponsored extracurricular activities, will be evaluated on a case-by-case basis to determine hiring eligibility.

Successful applicants will be detail-oriented, professional, personable, and technologically adept. Candidates must have experience in customer service and problem solving, and have effective communication and critical thinking skills. Applicants must also demonstrate the ability to perform the essential functions listed below.

• Live on campus.
• Attend two weeks of mandatory training beginning May 14, 2022.
• Attend mandatory weekly meetings every Tuesday at 2:00 p.m. beginning May 24, 2022.
• Attend one-on-one meetings with Assistant Director and Summer Conference Operations Coordinator.
• Provide customer service to all conference guests, summer students, staff and visitors.
• Work scheduled shifts at the Summer Conferences Guest Services Desk.
• Conduct room inventories for all long term guests.
• Assist guests when locked out of their room.
• Work with guests and maintenance staff in regards to any maintenance issues
• Assign guests rooms and prepare check-in packets.
• Communicate housekeeping needs and concerns with the custodial supervisor.
• Communicate with Dining Services to understand groups’ expectations.
• Establish a relationship with the client/meeting planner prior to arrival.
• Facilitate and assist with on-site check in/out for assigned conferences.
• Use VisualOne, the property management system, to accurately reflect guests’ in the residence halls.
• Responsible for billing accuracy.
• Serve as a contact/troubleshooter for all guests.
• Answer all work related calls in a timely manner. (Phone will be provided by Summer Conferences.)
• Check and respond to all emails daily. (Work email will be provided).
• Responsible to abide by all policies & procedures.
• Keep work stations clean and organized
• Work without distraction of your personal cell phone. (i.e. Snapchat, texting, personal calls, etc.)
• Have fun!
• Other duties as assigned

DISCLAIMER
The job description has been designed to indicate the general nature and level of work performed by the Summer Conference Coordinator. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

Applicants interested, please go to  https://summerconferences.utah.edu/contact-us/Employment-Opportunities.php   (you will need to copy & paste into your web browser)

Questions - please contact Kaylee Mortensen at [email protected]